Lots of people ask us about English & British labor law for payroll and worker’s comp. So we rustled up these useful nuggets of wisdom. 

ACrew4U can help you with TV Production services and Fixers in London and England and also ensure you’re fully compliant with all the below via payroll management, local crew contracting and employer of record (EOR) services.

Do I need to include payroll information in the shooting permit application?

In London, the requirement to include payroll information in your shooting permit application depends on the specific guidelines of the local authorities. Generally, permit applications focus on logistical details such as the location, dates, and nature of the shoot, rather than payroll specifics. However, some borough councils or permitting authorities might request proof of payroll compliance or labor details, particularly to ensure adherence to local employment laws. It’s essential to consult the permitting guidelines of the relevant London borough council or the Film London office to determine if such information is required.

How do I handle payroll for crew members and talent for a permitted shoot?

Handling payroll for crew members and talent in London involves several key steps:

Hiring: Ensure all crew members and talent are properly hired, with contracts outlining their roles, responsibilities, and compensation. This includes adherence to UK employment laws.
Classification: Accurately classify workers as employees or freelancers, as this affects tax obligations and benefits.
Payment: Use a payroll service or software to manage payments. This ensures timely and accurate distribution of wages, proper deductions for taxes, and compliance with UK employment laws.
Record-Keeping: Maintain detailed records of hours worked, wages paid, and tax deductions. This is crucial for tax reporting and compliance with UK regulations.

Are there specific payroll compliance requirements for filming in London?

Key considerations include:

National Minimum Wage: The UK has a statutory National Minimum Wage that employers must pay. This varies depending on the age of the worker and whether they are an apprentice.
Overtime and Working Hours: The UK Working Time Regulations govern working hours, rest breaks, and overtime pay. It’s important to comply with these regulations, especially for longer shoots.
Tax and National Insurance Contributions (NICs): Employers are required to deduct Income Tax and National Insurance Contributions from employees’ wages. Compliance with HM Revenue & Customs (HMRC) guidelines is essential.
Workers’ Compensation: Employers in the UK are required to have Employers’ Liability Insurance to cover potential work-related injuries or illnesses.

What are the wage requirements for crew members in London?

Wage requirements for crew members in London are governed by UK employment laws and industry standards. The National Minimum Wage rates vary based on the worker’s age and apprenticeship status. Additionally, many industry-specific agreements, such as those negotiated by unions like BECTU (Broadcasting, Entertainment, Cinematograph and Theatre Union), may set higher pay rates and better working conditions than the statutory minimum.

What documentation is required for payroll processing?

To process payroll, you will need to ensure that all your crew members are legally registered and have the necessary work permits if they are not UK residents. Additionally, you should have your public liability insurance in place, as this is mandatory for obtaining most filming permits in London. Health and safety documentation, along with proof of compliance with local employment laws, might also be required depending on the location.

Are there requirements for hiring local crew members in certain locations?

While there is no requirement to hire local crew members in London, certain boroughs or private locations might prefer or require the use of local personnel, particularly for projects that involve significant community interaction or where local knowledge is crucial. Consulting with the Borough Film Service can help clarify these requirements, as they often have a list of recommended local vendors and crew.

How do I handle payroll taxes for crew members?

For crew members working in London, you’ll need to handle payroll taxes according to UK regulations. This typically involves:

Registering with HMRC: If your crew members are employed or working in the UK, you must register with Her Majesty’s Revenue and Customs (HMRC) as an employer and operate PAYE (Pay As You Earn) for tax and National Insurance contributions.
International Crew: For international crew, you may need to handle withholding taxes and ensure compliance with international tax treaties to avoid double taxation. You might also need to apply for a National Insurance number for them.
Income Tax: Crew members are generally subject to UK income tax on their earnings. Ensure that you correctly deduct and remit income tax and National Insurance contributions.

What are the workers’ compensation insurance requirements for the production crew?

In the UK, workers’ compensation insurance is referred to as Employers’ Liability Insurance. It is a legal requirement if you employ staff. Key points include:

Coverage: It covers the cost of compensation for employees who are injured or become ill as a result of their work. This includes crew members working on a production.
Legal Requirement: It is mandatory for businesses with employees. Failure to obtain this insurance can result in significant fines and legal penalties.
Minimum Coverage: You must have at least £5 million in coverage, though higher amounts are often recommended.