Information for Procurement, Finance and Legal Teams

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ACrew4U Supplier Information

  • ACrew4U operates as a single contractual supplier, simplifying onboarding and approval.
  • All crew services are invoiced through one supplier with agreed day rates.
  • Clients do not contract with, insure, or manage individual freelancers.
  • Liability, insurance, and compliance sit with ACrew4U.
  • Delivery is governed by a documented 60‑step ISO‑aligned process.
  • Data is handled in line with UK GDPR and standard corporate requirements.
  • The operating model aligns with established procurement, finance, and legal processes.

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Info for Procurement & Legal 

This page covers:

  • Who we are
  • How it works commercially
  • Process and quality control (ISO‑aligned)
  • Insurance and liability
  • Data protection and GDPR
  • Why procurement teams work with ACrew4U
  • Points of contact

 


Who we are

ACrew4U has been operating for over 20 years. We supply professional video and photography crew in 85 countries. Our clients include many well known organisations we can reference on request. ACrew4U is a UK‑registered company and contracts directly with clients as the supplier of record.

 


How it works commercially

  • Day rates are agreed in advance for each brief.
  • ACrew4U contracts with the client as the sole supplier.
  • All crew services are invoiced through ACrew4U as a single invoice.
  • We bill in USD, EUR, GBP or the currency of your choice
  • Clients are not required to enter into agreements with individual crew members.
  • Standard payment terms apply.

This structure removes the need for multiple supplier setups, freelancer onboarding, or separate invoice approvals.

 


Process and quality control (ISO‑aligned)

ACrew4U operates a documented 60‑step operational process, aligned to ISO principles, covering the full lifecycle of a brief.

The process includes controls for:

  • Client briefing and scope confirmation
  • Crew selection and availability verification
  • Compliance, insurance, and contractual checks
  • Communication and delivery management
  • Post‑assignment review and record keeping

This ensures that each project is delivered using a consistent, auditable workflow rather than ad‑hoc arrangements. Process documentation and summaries can be provided as part of supplier due‑diligence or audit requirements.

 


Insurance and liability

  • ACrew4U carries appropriate insurance cover, including:
    • Public liability
  • Insurance documentation is available on request.
  • Contractual responsibility for crew services rests with ACrew4U, not with individual crew members.

This approach limits client exposure and establishes clear accountability with a single supplier.

 


Data protection and GDPR

  • ACrew4U processes personal and project data in accordance with UK GDPR.
  • Client data is shared only with crew directly assigned to a brief and only where required for delivery.
  • We do not sell, reuse, or distribute client data to unrelated third parties.

 


Why procurement teams work with ACrew4U

  • Single supplier model reduces administrative workload.
  • Centralised contracting simplifies legal and compliance review.
  • Documented, ISO‑aligned processes support governance and audit requirements.
  • Clear allocation of liability and insurance.
  • No requirement to onboard or manage freelancers as separate suppliers.
  • Commercial structure aligns with standard procurement and finance controls.

 


Point of contact

Commercial, contractual, and compliance enquiries
Bill Mountain
Email: [email protected]

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